The Stock menu holds everything you keep on the shelf:
- Parts: what you use in repairs.
- Products: what you sell at the POS.
- Order list: what you need to order.
- Add stock and Remove stock.
Parts
Open Parts to see every part with its stock. For each part you can record:
- Part list, name, category and quality.
- Colour and compatible devices.
- Purchase price.
- The quantity you have in stock when you add it.
Set a minimum stock right in the parts list. When the stock drops below it, the number turns red.
The Available number already takes off the parts reserved for open repairs. On a repair, click Use from stock to take a part out of stock, or Restore to stock to put it back. Removing a part from a repair returns it to stock automatically.
You can only delete a part that was never used in a repair, has no stock history and is not on your order list. For other parts there is no delete button.
Products
Open Products and click New product. For each product you can record:
- Product list, name and default VAT type. You set the VAT type once for the product, not per variant.
- A picture of the product.
- Whether to keep track of inventory and keep track of serial numbers.
- Compatible devices.
- Per variant: SKU, EAN, purchase price, selling price and stock. Repender shows the profit as you type.
A product can have variants, for example one per colour or storage size: turn on Has multiple variants, then add a property and its values. Each variant gets its own SKU, price and stock. Decide on variants before you save: afterwards you cannot turn variants on or off, or rename or remove properties and values.
For products that keep track of inventory, set a minimum stock per variant in the products list, the same as for parts. Deleting a product also deletes all its variants and their stock, and cannot be undone.
Import products
To bring products in from another system, click Import on the Products page. Download the sample file, fill it and upload it, the same way as for customers. Keep the column names as they are. These are the columns:
| Column | What to enter |
|---|---|
product_list_name |
The name of your own product list. Repender creates the list if you do not have one with that name yet. |
name |
The name of the product. |
is_inventory_tracked |
yes if you keep track of the stock of this product, otherwise no. |
is_serialized |
yes if you keep track of serial numbers, otherwise no. |
sku, ean |
Optional. The SKU and EAN code of the product. |
cost, price |
Optional. Your purchase price and selling price, as a number such as 12.50. |
stock |
Optional. The stock to start with. Only used for products that keep track of inventory but not of serial numbers. |
Every row becomes one product with one variant. A product with several variants, such as colours or storage sizes, cannot be imported. Add those yourself with New product.
Supplier lists
You don't have to add every part and product yourself. Repender comes with ready-made lists that it keeps up to date for you:
| List | What it holds |
|---|---|
| Foneday, Mobileparts and Mobilesentrix | The parts these suppliers sell, with their current price, whether the supplier has them in stock and a link to the part in their shop. |
| NovaNL | NovaNL accessories, with the purchase price and a recommended selling price. |
| Devices | Every device in Repender, with a variant per storage size and colour. Use it to sell devices or buy in used ones. |
Foneday parts update every hour, the other lists every night.
You cannot change or delete items in these lists, but you can add stock, set a minimum stock and, for products, set your own selling price in the products list. Dynamic repair prices use the supplier parts too. All lists are on by default. Switch off the ones you don't use in Settings, then Part lists or Product lists.
Ordering from suppliers
Only Foneday can be linked to your own account. Once it is linked, you can order from your order list and add your Foneday orders to your stock. See Foneday.
Mobileparts and Mobilesentrix are catalog only. They give you their parts with prices and availability, which you can use for dynamic repair prices and to see what the supplier has in stock. There is no account to link, you cannot order from them in Repender, and their orders are not added to your stock for you. Order from these suppliers as you do now, and add the stock yourself.
Export parts and products
Click the export button on the Parts or Products page to download an Excel file with the name, list, SKU, stock and total stock value of each item. Use it for a stock count or to value your stock.
Group parts and products in lists under Settings, then Part lists or Product lists.
Add and remove stock
- Add stock: search a part or product, enter the quantity, unit cost and an optional reference, then click Process.
- Remove stock: search the item and check it out of stock.
Buying in a used device? Do it at the POS instead, so the purchase shows in your financial overview.
Order list
The Order list shows what you need to order: parts for open repairs and products for open orders, minus what you already have in stock. Repender keeps it up to date. Select items and click Mark as ordered once you have ordered them.
Ordering from Foneday
Link your Foneday account in Settings, then Integrations. You can then add order list items to your Foneday cart, keep the cart in sync with your order list, and add your recent Foneday orders to your stock with one click on Add stock.