--- title: 'POS and sales' description: 'Sell products, check out repairs, buy in devices and close the day with the Repender POS.' url: 'https://repender.nl/docs/pos-and-sales' last_updated: '2026-11-10' --- > Docs index: https://repender.nl/docs/llms.txt · MCP: https://repender.nl/docs/mcp · Skill: https://repender.nl/docs/skill.md # POS and sales The [POS](https://repender.nl/dashboard/sales/create) is your till. Add what the customer pays for, pick a payment method and click **Checkout**. The POS is part of the Pro plan. You can add: - **Products**: scan or type in the quick search (SKU, EAN or IMEI/SN), or browse a product list. - **Repairs**: click **Select repair** to check out a finished repair. See [complete a repair](https://repender.nl/docs/repairs.md#complete-a-repair). Several repairs for one customer? See the [FAQ](https://repender.nl/docs/faq.md#can-i-check-out-several-repairs-for-one-customer-at-once). - **Orders**: click **Select order** to check out products you ordered for a customer. See [orders](https://repender.nl/docs/orders.md). - **Other product**: something that is not in your product list, with your own name and price. Give a discount on a line, add remarks for the invoice and choose the customer. Payment methods are **Card**, **Cash**, **Bank transfer** and **Yet to pay**. A customer can pay with more than one method. Enter an amount per method, for example part cash and part card, until the amounts add up to the total. ## After the sale When you complete a sale, Repender opens it right away. You can always find it again under [Sales](https://repender.nl/dashboard/sales). From a sale you can: - Print a receipt, or a merchant receipt for your own records. - Email the invoice or the receipt to the customer. - Mark a sale paid by **Yet to pay** as paid. - Return items. See [correct a sale](https://repender.nl/docs/pos-and-sales#correct-a-sale). Customer looking at your screen? Click the eye icon at the top of the screen to hide purchase prices and profit everywhere in Repender. Click it again to show them. Repender remembers the choice per browser. ## Find sales and see your totals [Sales](https://repender.nl/dashboard/sales) lists every sale. Choose a period at the top to see the number of sales, the revenue excluding VAT and your profit for that period. To narrow the list down, filter on: - **Payment**: paid, **Yet to pay** or overdue. - **Payment method**: for example only the sales paid in cash. - **Contains**: sales with a return, a down payment, a purchase of margin goods, a repair or an order. The totals are meant as a quick overview. For your accountant, use the [financial report](https://repender.nl/docs/pos-and-sales#exports). ## Correct a sale A completed sale cannot be deleted or changed, because your bookkeeping relies on its invoice. That includes the customer on the invoice. To correct a sale, return it: 1. Open the sale and click **Return**. 2. Enter how many of each item go back. To cancel the whole sale, return everything. 3. The POS opens with those items as a negative amount. Pick how you pay the customer back, for example **Cash** or **Bank transfer**, and complete it. The return is a sale of its own, with its own invoice, and takes the amount off your revenue. Returned products go back into your stock. Then make a new sale with the right details if needed. A return also reopens what was sold: - A returned **repair** goes back to the status **Ready for repair**, and its appointment is confirmed again. - A returned **order** goes back to the status **Ready for pickup**. ## Payment reminders A sale that is still unpaid after the payment term is **Overdue**. Select overdue sales on the **Sales** page and click **Send payment reminder**. Repender emails each customer that has an email address. Set the payment term in **Settings**, then [Shop preferences](https://repender.nl/dashboard/shop-preferences/edit). The invoice, the receipt and the invoice email of a sale that is not fully paid ask the customer to pay within that term. ## Buy in a used device or accept a trade-in To buy a used device from a customer, or to take it as a trade-in, add a **Purchase of margin goods** in the POS. Pick the product, enter its IMEI or serial number and the price you pay, and optionally the price you want to sell it for. For a trade-in, add the purchase to the sale of another item. It shows as a negative line, so the customer pays the difference in one payment. The device goes into your stock and shows as a purchase in your financial overview. Only products with a serial number and inventory tracking can be bought in this way, so add the device as a [product](https://repender.nl/docs/stock.md#products) first. **I do not see Purchase of margin goods** The option only shows when Repender has a VAT type for margin goods for your country. You cannot add one yourself, so [contact support](https://repender.nl/docs/support.md). A purchase can only be returned while the device is still in your stock. Once you have sold it, the purchase cannot be undone. ## End of day closing At the end of the day, open your profile menu and choose [End of day closing](https://repender.nl/dashboard/daily-closes), then **New end of day closing**. Check the payment methods you want to close. Cash, card and bank transfer are closed separately, not as one total. For each payment method, Repender shows the amount it expects. Enter what you counted; the **Count assistant** helps you count cash. Repender shows any difference. You can add remarks per payment method. Did you take cash to the bank? Enter it as the **deposit amount**. What is left, the final amount, is where the next closing starts: the expected amount next time is that final amount plus the payments received since. The first time you close a payment method, the expected amount is zero. After that, it is based on the final amount of the last closing and the payments since. Despite the name, a closing is not tied to a calendar day. It covers everything since the last closing, so you can close more than once a day, or skip a day, without a problem. ### Mistakes and history A closing cannot be changed or undone after you save it. If you made a mistake, do another closing to correct it. The [End of day closing](https://repender.nl/dashboard/daily-closes) page lists every closing with who made it and when. Open one to see the breakdown per payment method, including the difference, the deposit and your remarks. ## Exports On the **Sales** page, choose a period and pick an export: - **Financial report** (PDF): revenue and VAT for the period, split by type of sale, VAT scenario and payment method. It also shows the purchase values you need for VAT on margin goods. Hand it to your accountant or use it for your VAT return. - **Sales** (Excel): one row per sale with its number, date, customer, number of products, VAT and revenue. Use it to sort, filter or check your sales yourself. - **Invoices (PDF)** (ZIP): every invoice in the period as a PDF file. With 25 sales or more, Repender emails you a download link instead. - **Invoices (UBL)** (ZIP): every invoice as a UBL file, which most accounting software can import. Under **UBL export** in **Settings**, then **Shop preferences**, choose whether to combine consumer invoices, or all invoices, in this export. ## Get your sales into your accounting software Repender has no direct link with accounting software yet. Use one of the exports instead: - **Invoices (UBL)**: import the invoices into accounting software that reads UBL, such as Billit. - **Financial report**: book the totals per period from the report, for example as a journal entry. **Payment terminals and printers** To take card payments on a terminal linked to the POS, or to print receipts and open the cash drawer with one click, see [payment terminals](https://repender.nl/docs/integrations/payment-terminals.md) and [instant printing](https://repender.nl/docs/integrations/instant-printing.md).